Accounts Receivable - Open Invoices & Mark Paid

Created by Al Ceric, Modified on Sun, May 19 at 12:16 PM by Al Ceric

After we have completed the last step that is Ready to Invoice in Receivables menu, where we selected our invoices to be sent to our Open Invoices, meaning that we've sent them to the customers to be paid.

Single invoice Mark Paid.

1. To mark these invoices paid, all you have to do is select the invoice that you've received payment from and you'll get a popup windows in which you'll enter the details of that payment.

2. From this side, you'll select the payment method you've recieved this shipment from and select it from drop down menu.

3. Enter a Pay Reference.

4. In case that you have given a discount to the customer you can apply percentage of that discount which will be automatically calculated from the total open balance.

5. Select the Deposit account that you want to receive your payable from.

6. Enter the amount that was paid to you by the customer.

7. Select Mark Paid.

a. Success, you've marked this invoice paid and you'll be able to see it in the Paid Invoices tab.

b. Alternative way is, if you wish to Mark Paid the particular invoice you scroll the table view to the right side where you will see the three dots for more options.

c. You will see these options and in this dropdown menu you have the option Mark Paid.

d. If you wish to process more that one invoice you have the option of selecting a batch of invoices like in the picture below and clicking the button Mark Paid.

e. You will then see the information of all of the invoices you selected and here you need to put in the all required fields to process these invoices and then they will go to the tab of Paid Invoices.

NOTICE - If you pay the invoice less money than the Open Balance, the Invoice will stay in the Open Balance section with the remaining payment that they owe you. On the other hand if you pay larger amount on the invoice then the customer will have a credit which you can apply for their next payment session.